ElectaFile: Streamlining Campaign Finance Reporting in North Carolina
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Project Highlights
Finance reporting is one of the most tedious yet critical tasks for political candidates and their teams. In North Carolina, candidates and treasurers must comply with strict rules, submit reports to both state and county boards, and track contribution limits carefully. ElectaFile was designed as a modern SaaS platform to make this process intuitive, accurate, and efficient. The system provides a user-friendly web interface, direct filing integration, automatic reminders, and real-time compliance checks. SLM Software partnered to build the platform architecture, backend logic, and integrations that turned regulatory complexity into a seamless digital experience.
The Challenge
For decades, campaign finance reporting in North Carolina relied on manual forms, paper submissions, and error-prone workflows. Candidates and treasurers faced three main problems:
- Submissions required repetitive manual entry and lacked direct digital integration.
- Missing deadlines or overlooking contribution limits could result in penalties.
- Existing tools weren’t optimized for modern devices, limiting flexibility.
ElectaFile set out to solve this by offering a web-first, compliance-ready SaaS solution that would meet regulatory standards while being approachable to non-technical users.
Our Approach
SLM Software contributed to turning ElectaFile’s vision into a reliable SaaS product, focusing on compliance automation, user-centric design, and scalable architecture.
Filing Integration
Built APIs to securely connect with North Carolina’s State and County Boards of Elections. Enabled direct electronic filing of campaign finance reports and amendments.
Compliance Features
Automated contribution tracking to flag donations exceeding statutory limits. Created built-in reporting schedules with notification logic to remind users of upcoming deadlines.
SaaS Infrastructure
Designed universal web access for desktop, tablet, and mobile devices. Developed a robust backend with PostgreSQL to manage report histories, amendment workflows, and secure audit trails.
UX Design
Created a streamlined interface for candidates and treasurers with a minimal learning curve. Ensured that complex reporting workflows felt as intuitive as filling out a simple online form.
The Impact
ElectaFile became the first platform of its kind in North Carolina (an affordable, accessible, and compliance-driven tool for campaign finance reporting). Performance results:
- Hundreds of reports filed electronically with state and county boards
- Filing times reduced by 60% compared to paper/manual processes
- Deadline compliance improved by 40% through automated reminders
- Reduced risk of violations with automated contribution-limit checks
ElectaFile’s simple, transparent pricing model ($59.99 per report and $24.99 per amendment) made advanced compliance tools accessible to all campaigns, from local county races to state-level elections.
We Covered
Key takeaways from building ElectaFile:
- Direct filing integration with State & County Boards of Elections
- Automated contribution-limit tracking and compliance alerts
- Built-in reporting schedules with deadline reminders
- Universal web access from any device
- Simple, transparent pricing model
What We Learned
User trust in GovTech depends on simplicity and transparency. Features like deadline reminders and contribution alerts aren’t “nice-to-haves”. They’re critical. Compliance automation reduces risk and empowers campaigns to focus on voters, not paperwork. Accessibility is essential. Any modern SaaS solution must be device-agnostic and easy to learn.
Partner With SLM Software
We build secure, scalable SaaS solutions that simplify complexity in government, healthcare, finance, and other sectors. Ready to modernize your industry with intelligent digital tools? Contact us!
